How to Reduce Change Orders on Lump Sum Contracts

Lump sum contracts provide clear scopes of work and fixed prices, but struggle to accommodate inevitable changes. Discover how technology can help you reduce change orders and enhance transparency.
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Lump sum contracts have long been a staple in the construction industry. They provide a clear scope of work and a fixed price, which can be appealing for both owners and contractors. However, they often fall short when it comes to accommodating the inevitable changes that arise during construction.

How many projects have you actually completed with no change orders?

For the majority of construction projects, the answer is none. The reality is that, despite even the best planning, the dynamic nature of construction projects often leads to unexpected changes. These changes can stem from various sources: unforeseen site conditions, design modifications, material availability, regulatory changes, and of course, human errors. 

As a result, owners typically keep reserves on hand to account for possible budget increases as changes are approved. Depending on the size and quantity, change orders can quickly eat away at profit margins and lead to serious delays.

But what if there was a simple way to mitigate these risks and provide full transparency throughout the entire construction process? Enter TraceAir.

The TraceAir Solution: Minimizing Change Orders and Enhancing Transparency

TraceAir is revolutionizing the construction industry by offering a comprehensive, simple solution to the change order problem. Through cutting-edge technology and innovative approaches, TraceAir minimizes the occurrence of change orders and empowers users to make better, faster decisions backed by data. This proactive approach doesn't just save money; it saves significant time and reduces stress. Here’s how:

Risk Reduction

By accurately and regularly assessing site conditions, TraceAir helps users detect any deviations from the original plan, so they can be addressed as soon as possible. Overlay line work, utility plans, and other drawings for quality control. Early intervention allows for proactive decision-making, minimizing the impact of changes on the project's timeline and budget.

Full Transparency

By providing unlimited licenses at no additional cost, TraceAir offers an unprecedented level of transparency. Clients, contractors, and stakeholders can cohesively monitor the project's progress and use TraceAir as a single source of truth, fostering trust, accountability, and collaboration among the entire team. When the entire project team collaborates transparently, everyone benefits.

Data-Driven Problem Solving

Gone are the days of needing engineers and consultants to solve problems. TraceAir combines high-resolution imagery with extensive data in an easy-to-use platform. Leverage this data to collaboratively develop solutions based on real time site conditions and data. 

One of my favorite results of TraceAir is the boost of confidence it’s given my team. We pull TraceAir up in every meeting. The ability to visualize project sites, overlay plans, and use data in our conversations helps our entire team collaborate, make confident decisions, and ensure we’re all on the same page.”

Cody Simoneaux, Vice President of Land, M/I Homes - Charlotte Division

Dispute Resolution

The best way to deal with disputes is to avoid them before they start. With TraceAir, you can fully understand current site conditions and plan accordingly. Are there stockpiles that need to be removed? Transformer boxes where a proposed driveway should be? We’ve seen it all. A visual record allows owners to quickly settle disputes and keep projects moving.

Additionally, TraceAir maintains a historical record of scans that can be referred back to at any time. This feature repeatedly proves immense value, whether for demonstrating compliance or discussing a past project status.

With TraceAir, we resolved this issue in days instead of weeks, and we recouped tens of thousands of dollars that otherwise would have been lost.”

Ron Nooteboom, Independent Construction, Vice President of Operations

Embracing a Better Way

If there’s one thing we can all agree on, it’s that construction projects are stressful enough without the added stress of change orders. The benefits of TraceAir reach far beyond budgets and schedules, to significantly reducing stress and improving relationships. 

Schedule a demo to see for yourself how TraceAir is a vital tool for all land development and construction projects, especially those operating under lump sum contracts. 

If you’re considering TraceAir, I encourage you to see a demo and give it a try. The technology is ahead of its time.”

Jean-Michel Le Blanc, Director of Land Development, Minto Communities - Ottawa
I’m mesmerized by the engineering complexity and beauty of the process of converting the designs into functional spaces. A powerful blend of people’s creative ideas, brutal economics rules, laws of physics, and construction people’s skills and expertise makes this industry so unique. It’s incredibly cool to be a part of this process and contribute to empowering people in it.”

Maria Khokhlova, Co-Founder & Chief Product Officer

Construction marketing has always been a challenging and highly rewarding career path. Now that I’m in construction technology, I enjoy communicating how adopting new solutions can drastically increase efficiency for construction teams.”

Samantha Burns, Head of Marketing

I really enjoy being a part of the construction tech industry. It’s exciting to see ideas such as drones and automation that once were very futuristic now be an everyday reality that helps people and businesses. As a creative person, I find it empowering to work in a space that embraces out of the box thinking and going against the grain.”

Katie Larrimore, Marketing Specialist

My favorite part about working in the construction industry is listening to customer stories and being able to provide tech solutions to make their job easier. No two divisions are the same, and it’s rewarding to be able to connect and help clients solve their unique challenges here at TraceAir! I am eager to hear new challenges and look forward to the tech solutions down the road that TraceAir will create based on the needs of our clients.”

Jordan Wojtowecz, Account Executive

The construction technology industry is constantly changing and I love being a part of that evolution. I get to speak with a diverse group of land developers and acquisitioners who are integral parts of the home building machine; making their lives easier is so rewarding.”

Lauren Schaefer, Business Development Representative

I find it thrilling to be part of an industry with so much room for innovation and growth. Every day I am given the opportunity to speak with and learn from best-in-class homebuilders. At TraceAir, it’s incredibly rewarding to watch great minds come together to make construction a more collaborative and effective industry.” 

Kyra Ketch, Market Development Representative

Built environment impacts our lives on so many levels and the significance of what we do as an industry inspires me every single day. Our shared responsibility for the fragile nature we transform keeps me laser-focused on innovating sustainably. And I am beyond grateful to do so alongside the many amazing women leaders and professionals of TraceAir!” 

Alena Petrova, Product Manager

I've always been fascinated by how so many construction projects are so unique and individual, though the construction processes are the same for all of them. It is awesome to be a part of and to see how choosing to use sustainable materials, taking into account environmental factors, applying innovative engineering ideas and using digital technology make construction better, smarter and faster.” 

Olga Rollins, Operations Manager

I enjoy seeing the projects come together, each project is so different and presents a multitude of challenges that take real teamwork and collaboration to overcome. I love working with my clients in the construction industry and helping them utilize powerful tech tools to help their projects run smoothly.” 

Isabella Knori, Customer Success Manager

I’m particularly interested in the ever-evolving use of spatial data to inform decision making at all stages of construction. The increase in innovation and application, of both vector and raster data products, is really fascinating.” 

Cari Ruffino, Operations Manager

I worked at construction sites for 9 years and I can tell you that it’s so inspiring to see how your efforts grow into real objects. I was a surveyor and I saw all construction processes with my own eyes. The construction industry adapts to the technical progress so slowly, Traceair makes this process better and faster. It's why I like our company - it drives construction to the next level. We are on the way which turns the dreams of our clients into reality, and our dreams too.”

Olga Razina, GIS Specialist & Customer Success Engineer

Throughout the past  5 years in cartography & GIS, I have observed how technologies and automatization are making the industry better and faster. I find inspiring bringing this into construction to make the industry even greater! Humans are everywhere, everybody needs place, construction grows. TraceAir shows that we are able to reach our designs faster with drones help and to enjoy the process using platform, maps, tools, etc. Join us!”

Vera Lugovskaya, GIS Specialist

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