Introducing Subfolders Within Overlays: Elevate Your Project Organization

Effective project organization is essential for maintaining efficiency and ensuring that every team member can quickly access the information they need. That's why we're excited to introduce a powerful new feature in TraceAir Office: Overlay Subfolders. This enhancement allows for more granular organization of project documentation, making it easier than ever to keep your projects streamlined and accessible.

How Subfolders Enhance Your Workflows

The new subfolder feature extends the existing functionalities of folders, bringing them to a more detailed level within the Overlays section of TraceAir Office. Here's what you can expect:

• Extreme Organization: Users can create, delete, and edit subfolders with the same ease and flexibility as they do with folders. This allows for a more customized organization of your documentation, perfectly tailored to the specific needs of your project.

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• Effortless Navigation: Easily navigate between multiple layers of folders and subfolders, allowing you to find and manage your documents more quickly. This feature minimizes the time spent searching and maximizes efficiency, keeping your focus on what matters most.‍
• Automatic Creation: When a user uploads an overlay with a specific folder or subfolder open, the system automatically places the overlay in that exact location. This ensures proper organization without the need for extra steps.

Key Scenarios for Using Subfolders

Subfolders offer a transformative way to organize and manage your projects, bringing greater clarity and efficiency to your workflow. By categorizing and structuring your documentation more effectively, subfolders help you stay on top of even the most complex projects. Whether it's improving collaboration, accelerating document retrieval, or maintaining better control over your projects, here are some key use-cases where subfolders make a significant difference:

• Phase-Based Organization: Categorize overlays by different phases of construction, such as site preparation, foundation work, and final landscaping, to keep each stage of the project clearly separated and easy to navigate. This approach is especially beneficial for master-planned communities, where multiple phases often run concurrently, helping keep each stage of the project clearly separated and easy to navigate.‍
• Event-Based Organization: Use subfolders to organize overlays and documentation related to specific events, such as community openings, stakeholder meetings, or construction milestones. This structure allows you to easily access and manage all materials associated with a particular event, from planning documents and schedules to photos and reports.

• Document Type Segmentation: Separate overlays based on document types, such as grading plans, engineering drawings, and utility layouts. This organization helps different teams quickly find the documents they need, improving collaboration and reducing the time spent searching for specific files.‍
• Role-Based Access: Assign subfolders based on the roles of different team members, like designers, engineers, and contractors, allowing each to access only the overlays relevant to their work, improving focus and efficiency.‍
• Version Control: Manage different versions of the same overlay in subfolders, keeping track of updates while maintaining access to previous versions for reference. This is particularly valuable in large, complex projects where changes are frequent, ensuring that historical data is preserved and easily accessible for reference.‍
• Compliance and Regulatory Tracking: Create dedicated subfolders for compliance-related overlays, such as environmental impact reports, safety inspections, and SWPPP plans. This organization ensures that all necessary compliance documents are readily available for audits or regulatory reviews, which is crucial in large, complex projects with multiple regulatory requirements.

Ready to Experience Overlay Subfolders?

This feature is now live in the TraceAir platform. Start organizing your project documentation with greater precision and efficiency today. To get started, simply log in and try it out.

If you need further assistance or have any questions, visit our Help Center or contact our Customer Success team. We're here to help you make the most of this powerful new feature!