5 Signs You Need Site Work Software

Still relying on traditional methods for managing site work? Here are 5 signs it's time for a change.
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The site work phase of construction carries a multitude of risks that have the potential to derail construction schedules and drive up project costs. Plans are constantly changing as unknowns are discovered. Successfully executing project plans requires extreme accuracy, planning, and communication. With demand at record highs, every second matters.

Many home builders and land developers rely on traditional methods such as pen and paper, spreadsheets, and best guesses to manage their site work. Although these methods have been used for decades making them tried and trusted, they leave enormous room for error. 

Here are five signs you need site work software:

1. Miscommunications 

Here’s the funny thing about pen and paper: it can’t be accessed by multiple people in multiple locations. Communication and collaboration between field and office staff, and also amongst contractors are imperative to project success. When working with multiple contractors, most likely they are using their own project management methods. It’s easy to see how using multiple sources of data can get confusing.

The pathway to miscommunication disasters looks like:

  • Field staff are unequipped with quick methods of viewing project plans requiring them to constantly contact the office for clarification.
  • Your teams are unable to easily collaborate.
  • You spend hours each week driving from job site to job site to obtain information.

2. Unproductive Meetings

Project Managers spend an insane amount of time in meetings. Between owners, engineers, contractors, public agencies, and consultants, there are dozens of stakeholders that need to be kept in the loop. Making the most of the time spent in these meetings is a challenge. 

One of the biggest challenges construction teams face is how to communicate what's happening on site visually. Typically, teams would use 2D drawings with markups, Google Earth images, and site photos as visual aids, but these options are not ideal. 2D drawings are hard to conceptualize, Google Earth images are unclear and usually out of date, and site photos lack reference points.

What do meetings look like without the right tools?

  • Clarification is needed after meetings and mistakes are made in the field.
  • Questions can not be quickly and confidently answered.
  • “This meeting could have been an email” runs through your mind.

3. Unorganized Job Details

Project managers spend a great deal of time every day looking for information. Checking elevations, measuring stockpiles, tracking quantities of materials moved and other calculations require hiring consultants. Since consultants bill by the hour, these costs add up quickly and have a huge impact on project budgets. Furthermore, the turnaround time for data can be multiple days, which delays decision-making. Wasted time spent searching for information or making unnecessary visits can add up quickly.

Here’s proof unorganized job details are inhibiting your success:

  • You rely on expensive consultants to obtain measurements.
  • Hours are spent each week searching for documents and information. 
  • If you had better information you could have made better, more profitable decisions.
  • Verifying what work has been completed for billing is unclear.

4. Schedule Delays

No project ever goes perfectly. Project drawings and documents aren't always aligned, and human errors can result in expensive rework and delays. Errors like over-excavation, placement of utilities or objects on site, and simple miscalculations can happen before being noticed and can quickly lead to missed deadlines. Missing deadlines can result in hefty fines that quickly eat away at your profits which can make or break your entire project.

Deadlines can make or break an entire project. Do any of these sound familiar to your team?

  • You repeat tasks multiple times — moving dirt, having lots surveyed, etc.
  • Obtaining measurements or answering questions requires site visits.
  • You spend several hours each week reviewing paper site plans to sequence contractors.
  • Field staff have no way of comparing project plans to the current design. 

5. Disputes

The construction industry has seen a significant increase in disputes over the past few years. The global average value of disputes in 2020 was $54.26 million. Without a visual record of a project, it can be difficult to resolve a dispute, such as when a stockpile was moved, when equipment arrived, when pavement or concrete was damaged, etc. It could take weeks to resolve these issues, without physical proof.

  • You do not have historical records of your projects.
  • Change orders and rework are something you commonly experience.

Time For A Change

Leaving your old methods behind for a site work software may be scary, but the benefits are endless. 

The #1 site work software for land developers and homebuilders, TraceAir does what traditional methods can’t. Trusted by top home builders and land developers for staying on schedule, managing dirt balance, and tracking progress, TraceAir puts important project data in the right hands. Field staff can easily obtain measurements and collaborate with office staff. Project managers and stakeholders can track progress from anywhere.

The data and tools provided by TraceAir save hours, even weeks on key tasks. In addition, TraceAir users are seeing major savings, improved processes, better communication, and fewer disputes. Schedule a demo to learn how your team can benefit. 

I’m mesmerized by the engineering complexity and beauty of the process of converting the designs into functional spaces. A powerful blend of people’s creative ideas, brutal economics rules, laws of physics, and construction people’s skills and expertise makes this industry so unique. It’s incredibly cool to be a part of this process and contribute to empowering people in it.”

Maria Khokhlova, Co-Founder & Chief Product Officer

Construction marketing has always been a challenging and highly rewarding career path. Now that I’m in construction technology, I enjoy communicating how adopting new solutions can drastically increase efficiency for construction teams.”

Samantha Burns, Head of Marketing

I really enjoy being a part of the construction tech industry. It’s exciting to see ideas such as drones and automation that once were very futuristic now be an everyday reality that helps people and businesses. As a creative person, I find it empowering to work in a space that embraces out of the box thinking and going against the grain.”

Katie Larrimore, Marketing Specialist

My favorite part about working in the construction industry is listening to customer stories and being able to provide tech solutions to make their job easier. No two divisions are the same, and it’s rewarding to be able to connect and help clients solve their unique challenges here at TraceAir! I am eager to hear new challenges and look forward to the tech solutions down the road that TraceAir will create based on the needs of our clients.”

Jordan Wojtowecz, Account Executive

The construction technology industry is constantly changing and I love being a part of that evolution. I get to speak with a diverse group of land developers and acquisitioners who are integral parts of the home building machine; making their lives easier is so rewarding.”

Lauren Schaefer, Business Development Representative

I find it thrilling to be part of an industry with so much room for innovation and growth. Every day I am given the opportunity to speak with and learn from best-in-class homebuilders. At TraceAir, it’s incredibly rewarding to watch great minds come together to make construction a more collaborative and effective industry.” 

Kyra Ketch, Market Development Representative

Built environment impacts our lives on so many levels and the significance of what we do as an industry inspires me every single day. Our shared responsibility for the fragile nature we transform keeps me laser-focused on innovating sustainably. And I am beyond grateful to do so alongside the many amazing women leaders and professionals of TraceAir!” 

Alena Petrova, Product Manager

I've always been fascinated by how so many construction projects are so unique and individual, though the construction processes are the same for all of them. It is awesome to be a part of and to see how choosing to use sustainable materials, taking into account environmental factors, applying innovative engineering ideas and using digital technology make construction better, smarter and faster.” 

Olga Rollins, Operations Manager

I enjoy seeing the projects come together, each project is so different and presents a multitude of challenges that take real teamwork and collaboration to overcome. I love working with my clients in the construction industry and helping them utilize powerful tech tools to help their projects run smoothly.” 

Isabella Knori, Customer Success Manager

I’m particularly interested in the ever-evolving use of spatial data to inform decision making at all stages of construction. The increase in innovation and application, of both vector and raster data products, is really fascinating.” 

Cari Ruffino, Operations Manager

I worked at construction sites for 9 years and I can tell you that it’s so inspiring to see how your efforts grow into real objects. I was a surveyor and I saw all construction processes with my own eyes. The construction industry adapts to the technical progress so slowly, Traceair makes this process better and faster. It's why I like our company - it drives construction to the next level. We are on the way which turns the dreams of our clients into reality, and our dreams too.”

Olga Razina, GIS Specialist & Customer Success Engineer

Throughout the past  5 years in cartography & GIS, I have observed how technologies and automatization are making the industry better and faster. I find inspiring bringing this into construction to make the industry even greater! Humans are everywhere, everybody needs place, construction grows. TraceAir shows that we are able to reach our designs faster with drones help and to enjoy the process using platform, maps, tools, etc. Join us!”

Vera Lugovskaya, GIS Specialist

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